Articles | About AAMT

Chapter 1 General Provisions

Article 1 Name

The association shall be called the Asia-Pacific Association for Machine Translation (hereinafter referred to in abbreviation as AAMT).

Article 2 Purpose

  1. The purpose of AAMT is to contribute its every effort to the development of the machine translation systems in the world by establishing a common ground for the mutual exchange of any relevant information and the study and discussion of any subject common to the systems among manufactures, users and research institutions interested in such systems, cooperating with any academic society or institution relating to such systems, and developing its activities in the international arena so as to realize the steady advancement and dispersal of such systems in the world.

  2. AAMT shall be a noncommercial, nongovernmental association and shall be organized into a juridical foundation for public interest in the near future.

  3. In the event that any association, society, institution or organization of similar kind is established anywhere in the world, AAMT shall attempt to further develop its international activities in cooperation with the International Association for Machine Translation (hereinafter referred to in abbreviation as IAMT) and other organizations affiliated to IAMT.

Article 3 Business
AAMT shall engage in the following business matters to achieve the purpose mentioned in the preceding article:

(1) Holding of various meetings for research, lectures, discussions, training, educational visits, etc.
(2) Publication of newsletters and any other form of literature, whether or not periodical.
(3) Education of users for the machine translation systems, establishment of a training course for such users, and conducting of tests for measuring technical skills in such systems.
(4) Technical development of the machine translation systems.
(5) Establishment of standards and specifications regarding the machine translation systems, especially the preparation of any recommendation concerning the evaluation method of such systems and the rules for the sentential constructions suitable for such systems.
(6) Preparation of guidelines for the introduction and use of the machine translation systems.
(7) Technical investigation and the collection and exchange of any information and literature.
(8) Promotion of any academic or scientific investigation or study.
(9) Establishment of any cooperative activity with any association, society, institution or organization of similar kind.
(10) Establishment of any business other than mentioned in the preceding paragraphs necessary for achieving the purpose of AAMT.

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Chapter 2 Membership

Article 4 Types of Membership

The members of AAMT shall consist of any juridical foundation, individual and other body constituting any such juridical foundation and/or individual, on the condition at each member has agreed with the purpose of AAMT.

Article 5 Admission

  1. Any person who desires to become a member of AAMT shall submit to the president a written application for admission prescribed separately and shall obtain approval from the Board of Directors.
  2. Any member that is a juridical person or body shall appoint one (1) person who shall be entitled to act as the representative thereof (hereinafter referred to as the Representative) and shall inform the President in writing of such appointment.
  3. Any member that has changed the Representative shall promptly submit to the President a notice of change prescribed separately.

Article 6 Admission and Membership Fees
Each member shall pay the admission and membership fees determined by the General Assembly.

Article 7 Withdrawal from and Forfeiture of Membership

  1. Any member that desires to withdraw from membership shall submit to the President a notice of withdrawal.
  2. A member shall forfeit his/ her membership on account of any of the following events:
    (1) Withdrawal from membership
    (2) Delinquency in the payment of any membership fee
    (3) Dismissal from membership
    (4) Death or disappearance
    (5) Dissolution or bankruptcy of organization or juridical foundation.

Article 8 Dismissal from membership
Any member that substantially impairs the honor of AAMT or performs any act in violation of the purpose of AAMT may be dismissed from membership by resolution of the Board of Directors.

Article 9 Privileges to Members

Each member shall preferentially be given the privileges relating to any business referred to in Article 3, as prescribed in the following items:

(1) Delivery of any periodical published by AAMT
(2) Favorable treatment in purchasing any literature published by AAMT and obtaining any information
(3) Favorable treatment in participating in any meeting held or supported by AAMT
(4) Contribution of any article to any form of literature published by AAMT

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Chapter 3 Officers

Chapter 3 Officers

Article 10 Types and Number of Officers

  1. AAMT shall have the following officers:
    (1) Directors: no fewer than nine (9) but not more than thirty (30)
    (2) Auditors: two (2) persons
  2. One of the Directors may concurrently hold the post of the President. Three of the Directors may concurrently hold the posts of the Vice Presidents.

Article 11 Election of Officers
  1. The general Assembly, by resolution, shall appoint Directors and Auditors from among the members. (If a member is a juridical person or body, the Representative shall act as the member. The same shall be applied hereinafter.)
  2. The Board of Directors, by resolution, shall appoint the President and Vice Presidents from among the Directors.

Article 12 Functions of Officers
  1. Each of the Directors shall be a member of the Board of Directors and shall resolve the execution of the business of AAMT.
  2. The President shall represent AAMT and shall preside over the business of AAMT.
  3. The Vice Presidents shall assist the President in performing his/her functions mentioned in the preceding paragraph, and shall act as President in the event that the appointed President fails to act.
  4. Each of the Auditors shall audit the management of the business and the account of AAMT.

Article 13 Term of Offices
  1. The term of office of officers shall be two (2) years, and any officer may be reappointed.
  2. The term of office of an officer who was appointed to fill a vacancy or to increase the number of officers shall be until the completion of the term of office of his/her predecessor or other officers.

Article 14 Remuneration of Officers
No remuneration shall be paid to any of the officers.

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Chapter 4 Meetings

Article 15 Board of Directors Meetings

  1. The Board of Directors shall consist of Directors.
  2. The Board of Directors shall be convened by the President and shall meet no fewer than two (2) times every year.
  3. The agenda of a Board of Directors meeting shall reach Directors not less than three (3) weeks prior to the date of the meeting.
  4. Board of Directors meetings shall be presided over by the President.
  5. The Auditors and any person who is judged necessary by the President may attend Board of Directors meetings.
  6. Board of Directors meetings shall not be opened unless a majority of the Directors is present. Any Director who has exercised his/ her vote in writing or by proxy prior to a meeting shall be deemed to be present.
  7. A resolution at a Board of Directors meeting shall be adopted by the affirmation of the majority of every constituent of the Board of Directors present at the meeting.. If votes are equally divided the President shall decide the issue.
  8. Meetings of the Board of Directors may also be held by email.
  9. When a Meeting of the Board of Directors is held by email, all the constituent members of the Board of Directors shall be deemed to be present. All the constituent member of the Board or Directors shall clearly indicate their vote for or against each resolution, and resolutions shall be decided by the assent of a majority, and if the votes are equally divided, the Chairman shall decide the issue.

Article 16 General Assembly
  1. The General Assembly shall consist of the members.
  2. The General Assembly shall be convened by the President and shall meet once a year in ordinary session within three (3) months after the end of each business year.
  3. The General Assembly shall meet in extraordinary session within one (1) month after the Board of Directors judges that a meeting is necessary.
  4. The agenda of a General Assembly meeting shall reach the members not less than six (6) weeks prior to the date of the meeting.
  5. Ordinary General Assembly meetings shall be presided over by the President.
  6. Extraordinary General Assembly meetings shall be presided over by any person who is elected from among the members.
  7. The following matters shall be submitted to an ordinary General Assembly meeting for approval:
    (1) Establishment of any business and operational plan and budget. However, the establishment of any business and operational plan and budget for the period until the holding of a general assembly meeting may be resolved by the affirmation of the Board of Directors. In this case, the resolution shall be approved by the General Assembly within three(3) months after the start of the business year.
    (2) Report of any business and operational plan and settlement of accounts
    (3) Approval of any officer
    (4) Revision of the Articles of AAMT
    (5) Any other matter which the Board of Directors judges necessary.
  8. General Assembly meetings shall not be opened unless at least one-fifth (1/5) of the total number of members are present. In this case, any member who has exercised his/her vote in writing or by proxy prior to a meeting shall be deemed to be present.
  9. Resolutions at a General Assembly meeting shall be adopted by the affirmation of the majority of the members present at the meeting. If votes are equally divided, the President shall decide the issue.

Article 17. Minutes
  1. The minutes of General Assembly meetings and Board of Directors meetings shall be prepared.
  2. The minutes shall be signed by the President and shall be countersigned by two (2) or more persons elected from among the constituents present at the meeting.

Chapter 5 Committees and Research Groups

Article 18 Committees

  1. The Board of Directors, by resolution, may establish any committee necessary for the efficient administration of the business of AAMT.
  2. The President shall appoint a Chairperson of any such committee by resolution of the Board of Director.
  3. The Board of Directors, by resolution, shall separately establish the rules of any such committee.

Article 19 Research Groups
  1. In order to develop the science and technology belonging to the field covered by the machine translation systems, any research group dealing with any specific important subject thereof may be established.
  2. The Board of Directors, by resolution, shall separately establish the rules of any such research group.

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Chapter 6 Assets and Accounting

Article 20 Constitution of Assets

The assets from AAMT shall consist of the following:
(1) Income from admission fees
(2) Income from membership fees
(3) Income from alloted share of financial support
(4) Contributions
(5) Income from assets
(6) Income from business operations
(7) Miscellaneous

Article 21 Management of Assets

Assets of AAMT shall be managed by the President in accordance with the resolution by the Board of Directors.

Article 22 Business Year

The business year of AAMT shall be one (1) year commencing on April 1 each year and ending on March 31 of the following year.

Article 23 Business and Operational Plan and Budget

  1. The business and operational plan and budget of AAMT shall be prepared by the President.
  2. Approval of the business and operational plan and budget shall follow the provision of Article 16, paragraph 7.
  3. Any change in the business and operational plan and budget asserted by resolution of a General Assembly meeting shall be asserted by resolution of the Board of Directors.

Article 24 Business Report and Settlement of Accounts
  1. The business report and the settlement of accounts shall be prepared by the President and shall be audited by the Auditors.
  2. Approval of the business report and the settlement of accounts shall follow the provision of Article 16, paragraph 7.

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Chapter 7 Languages and Currency

Chapter 7 Languages and Currency

Article 25 Languages
  1. English and Japanese shall be the official languages of AAMT.
  2. In case of a discrepancy between the English and Japanese texts of any documents, the English text shall prevail.

Article 26 Currency
The budget and the accounts of AAMT shall be drawn up in Japanese Yen.

Chapter 8 Revision of the Articles and Others

Article 27 Revision of the Articles

The Articles of AAMT shall not be revised or changed unless such a revision or change is adopted by affirmative votes which are not less than three-fourths (3/4) of the total number of votes at a General Assembly meeting.

Article 28 Dissolution

The dissolution of AAMT shall occur when there are affirmative votes which are not less than three-fourths (3/4) of the total number of votes at a General Assembly meeting.

Article 29 Disposition of Residual Assets

The residual assets possessed at the time of the dissolution of AAMT shall be contributed, by resolution by the affirmative votes which are not less than three-fourths (3/4) of the total number of votes at a General Assembly meeting, to another juridical foundation or body operating under a purpose similar to that of AAMT.

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Chapter 9 Miscellaneous

Article 30 Secretariat

  1. AAMT shall have a Secretariat, for the present in Japan, to engage in any office work.
  2. The Secretariat shall have a Secretary-General and necessary staff.
  3. The President, with the approval of the Board of Directors, shall appoint the Secretary-General, and may appoint or remove any member of the staff.

Article 31 Local Chapters
  1. For the smooth running of the AAMT, local chapters may be established by resolution of the Board of Directors, and some of the activities of the AAMT may be conducted under the management of local chapters.
  2. Rules relating to local chapters shall be formulated separately by resolution of the Board of Directors.

Article 32 Detailed Rules
The President, by resolution of the Board of Directors, shall establish the detailed rules necessary for the administration of the Articles.

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Last Update : 09 Oct. 2007