ARTICLES OF THE ASIA-PACIFIC ASSOCIATION FOR MACHINE TRANSLATION
	Asia-Pacific Association for Machine Translation

Chapter 1 General Provisions

Article 1 Name

Article 2 Purpose

1. The purpose of AAMT is to contribute its every effort to the development of the machine translation systems in the world by establishing a common ground for the mutual exchange of any relevant information and the study and discussion of any subject common to the systems among manufactures, users and research institutions interested in such systems, cooperating with any academic society or institution relating to such systems, and developing its activities in the international arena so as to realize the steady advancement and dispersal of such systems in the world.
   
   
2. AAMT shall be a noncommercial, nongovernmental association and shall be organized into a juridical foundation for public interest in the near future.
   
   
3. In the event that any association, society, institution or organization of similar kind is established anywhere in the world, AAMT shall attempt to further develop its international activities in cooperation with the International Association for Machine Translation (hereinafter referred to in abbreviation as IAMT) and other organizations affiliated to IAMT.
   
   

Chapter 2 Membership

Article 5 Admission

1. Any person who desires to become a member of AAMT shall submit to the president a written application for admission prescribed separately and shall obtain approval from the Board of Directors.
   
2. Any member that is a juridical person or body shall appoint one (1) person who shall be entitled to act as the representative thereof (hereinafter referred to as the Representative) and shall inform the President in writing of such appointment.
   
3. Any member that has changed the Representative shall promptly submit to the President a notice of change prescribed separately.
   
   

Article 7 Withdrawal from and Forfeiture of Membership

1. Any member that desires to withdraw from membership shall submit to the President a notice of withdrawal.
   
2. A member shall forfeit his/ her membership on account of any of the following events:
   (1) Withdrawal from membership
   (2) Delinquency in the payment of any membership fee
   (3) Dismissal from membership
   (4) Death or disappearance
   (5) Dissolution or bankruptcy of organization or juridical foundation.
   
   

Article 9 Privileges to Members

Chapter 3 Officers

Article 10 Types and Number of Officers

1. AAMT shall have the following officers:
   (1) Directors: no fewer than nine (9) but not more than thirty (30)
   (2) Auditors: two (2) persons
   
2. One of the Directors may concurrently hold the post of the President. Three of the Directors may concurrently hold the posts of the Vice Presidents.
   
   

1. The general Assembly, by resolution, shall appoint Directors and Auditors from among the members. (If a member is a juridical person or body, the Representative shall act as the member. The same shall be applied hereinafter.)
   
2. The Board of Directors, by resolution, shall appoint the President and Vice Presidents from among the Directors.
   
   

1. Each of the Directors shall be a member of the Board of Directors and shall resolve the execution of the business of AAMT.
   
2. The President shall represent AAMT and shall preside over the business of AAMT.
   
3. The Vice Presidents shall assist the President in performing his/her functions mentioned in the preceding paragraph, and shall act as President in the event that the appointed President fails to act.
   
4. Each of the Auditors shall audit the management of the business and the account of AAMT.
   
   

1. The term of office of officers shall be two (2) years, and any officer may be reappointed.
   
2. The term of office of an officer who was appointed to fill a vacancy or to increase the number of officers shall be until the completion of the term of office of his/her predecessor or other officers.
   
   

Chapter 4 Meetings

Article 15 Board of Directors Meetings

1. The Board of Directors shall consist of Directors.
   
2. The Board of Directors shall be convened by the President and shall meet no fewer than two (2) times every year.
   
3. The agenda of a Board of Directors meeting shall reach Directors not less than three (3) weeks prior to the date of the meeting.
   
4. Board of Directors meetings shall be presided over by the President.
   
5. The Auditors and any person who is judged necessary by the President may attend Board of Directors meetings.
   
6. Board of Directors meetings shall not be opened unless a majority of the Directors is present. Any Director who has exercised his/ her vote in writing or by proxy prior to a meeting shall be deemed to be present.
   
7. A resolution at a Board of Directors meeting shall be adopted by the affirmation of the majority of every constituent of the Board of Directors present at the meeting.. If votes are equally divided the President shall decide the issue.
   
8. Meetings of the Board of Directors may also be held by email.
   
9. When a Meeting of the Board of Directors is held by email, all the constituent members of the Board of Directors shall be deemed to be present. All the constituent member of the Board or Directors shall clearly indicate their vote for or against each resolution, and resolutions shall be decided by the assent of a majority, and if the votes are equally divided, the Chairman shall decide the issue.
   
   

1. The General Assembly shall consist of the members.
   
2. The General Assembly shall be convened by the President and shall meet once a year in ordinary session within three (3) months after the end of each business year.
   
3. The General Assembly shall meet in extraordinary session within one (1) month after the Board of Directors judges that a meeting is necessary.
   
4. The agenda of a General Assembly meeting shall reach the members not less than six (6) weeks prior to the date of the meeting.
   
5. Ordinary General Assembly meetings shall be presided over by the President.
   
6. Extraordinary General Assembly meetings shall be presided over by any person who is elected from among the members.
   
7. The following matters shall be submitted to an ordinary General Assembly meeting for approval:
   (1) Establishment of any business and operational plan and budget. However, the establishment of any business and operational plan and budget for the period until the holding of a general assembly meeting may be resolved by the affirmation of the Board of Directors. In this case, the resolution shall be approved by the General Assembly within three(3) months after the start of the business year.
   (2) Report of any business and operational plan and settlement of accounts
   (3) Approval of any officer
   (4) Revision of the Articles of AAMT
   (5) Any other matter which the Board of Directors judges necessary.
   
8. General Assembly meetings shall not be opened unless at least one-fifth (1/5) of the total number of members are present. In this case, any member who has exercised his/her vote in writing or by proxy prior to a meeting shall be deemed to be present.
   
9. Resolutions at a General Assembly meeting shall be adopted by the affirmation of the majority of the members present at the meeting. If votes are equally divided, the President shall decide the issue.
   
   

1. The minutes of General Assembly meetings and Board of Directors meetings shall be prepared.
   
2. The minutes shall be signed by the President and shall be countersigned by two (2) or more persons elected from among the constituents present at the meeting.
   
   

Chapter 5 Committees and Research Groups

1. The Board of Directors, by resolution, may establish any committee necessary for the efficient administration of the business of AAMT.
   
2. The President shall appoint a Chairperson of any such committee by resolution of the Board of Director.
   
3. The Board of Directors, by resolution, shall separately establish the rules of any such committee.
   
   

1. In order to develop the science and technology belonging to the field covered by the machine translation systems, any research group dealing with any specific important subject thereof may be established.
   
2. The Board of Directors, by resolution, shall separately establish the rules of any such research group.
   
   

Chapter 6 Assets and Accounting

Article 21 Management of Assets

Article 22 Business Year

Article 23 Business and Operational Plan and Budget

1. The business and operational plan and budget of AAMT shall be prepared by the President.
   
2. Approval of the business and operational plan and budget shall follow the provision of Article 16, paragraph 7.
   
3. Any change in the business and operational plan and budget asserted by resolution of a General Assembly meeting shall be asserted by resolution of the Board of Directors.
   
   

1. The business report and the settlement of accounts shall be prepared by the President and shall be audited by the Auditors.
   
2. Approval of the business report and the settlement of accounts shall follow the provision of Article 16, paragraph 7.
   
   

Chapter 7 Languages and Currency

1. English and Japanese shall be the official languages of AAMT.
   
2. In case of a discrepancy between the English and Japanese texts of any documents, the English text shall prevail.
   
   

Chapter 8 Revision of the Articles and Others

Article 28 Dissolution

Article 29 Disposition of Residual Assets

Chapter 9 Miscellaneous

1. AAMT shall have a Secretariat, for the present in Japan, to engage in any office work.
   
2. The Secretariat shall have a Secretary-General and necessary staff.
   
3. The President, with the approval of the Board of Directors, shall appoint the Secretary-General, and may appoint or remove any member of the staff.
   
   

1. For the smooth running of the AAMT, local chapters may be established by resolution of the Board of Directors, and some of the activities of the AAMT may be conducted under the management of local chapters.
   
2. Rules relating to local chapters shall be formulated separately by resolution of the Board of Directors.